HEALTHY AND WELL KIDS IN IOWA (HAWK-I)
BOARD MEETING MINUTES

January 22, 2001

 

BOARD MEMBERS:

Eldon Huston, Chair

Terri Vaughan, Vice-Chair (absent)

Susan Voss (for Terri Vaughan)

Stephen Gleason, D.O. (absent)

Edward Schor, MD (for Stephen Gleason)

Ted Stilwill (absent)

Brenda Oas (for Ted Stilwill)

Susie Poulton

Diane Briest

Barry Cleaveland

LEGISLATIVE BOARD MEMBERS:

Senator Johnie Hammond (absent)

Senator Kenneth Veenstra (absent)

Representative Brad Hansen (absent)

Representative Bob Osterhaus (absent)

 

DEPARTMENT OF HUMAN SERVICES:

Anita Smith

Shellie Goldman

Anna Ruggle

Deb Van Den Berghe

 

ATTORNEY GENERAL'S OFFICE:

Marne Woods

 

GUESTS:

  AFFILIATION  

Emily Moriarity

 

House Intern

 

Leila Carlson

 

National Association of Social Workers

 

Alice Benge

 

HAWK-I Outreach Worker

 

Wendy DeWitt

 

Iowa Health Solutions

 

Robert Harpster

 

Iowa Dental Association

 

Tawanna Morris

 

Polk County Outreach

 

Lisa Kincaid

 

John Deere Health

 

Rhonda Boltz

 

Lee County Health, HAWK-I Outreach

 

Sarah Schneider

 

Department of Human Services

 

Barbara Fox-Goldizen

 

MAXIMUS

 

Sonni Vierling

 

Iowa Department of Public Health – Covering Kids

 

Denise Hill

 

Iowa Medical Society

 

Jim Donoghue

 

Broadlawns

 

Bill Brand

 

Iowa Department of Human Rights

 

Ed Conlow

 

House Democratic Staff

 

 

MEETING CALLED TO ORDER:

The Healthy and Well Kids in Iowa (HAWK-I) Board met on Monday, January 22, 2001, in the Iowa Utilities Board Conference Room 4, 350 Maple, Des Moines, Iowa. Eldon Huston, Chair, called the meeting to order at 12:40 p.m.

Anita Smith took the roll call, a quorum was present.

APPROVAL OF THE DECEMBER 18, 2000, MEETING MINUTES:

Dr. Edward Schor made a motion to approve the December 18, 2000, minutes as written. Susie Poulton seconded the motion. Unanimous approval was made by Diane Briest, Susan Voss, Eldon Huston, Barry Cleaveland, Susie Poulton, and Edward Schor.

CORRESPONDENCE:

Mr. Huston said that in addition to the January 9, 2001, thank you letter Jessie Rasmussen sent to LaMair-Mulock-Condon Company, he too sent a personal note to Mr. LaMair expressing the Board’s appreciation for their donation to the HAWK-I program. Mr. Huston noted that a question was raised at last month’s Board meeting as to whether or not the Board needs to be involved in making a determination on how to receive these types of donations and that item is on today’s agenda.

Ms. Smith discussed several news articles regarding other states; Florida and Wisconsin. Florida is looking at a $223 million shortfall in their Medicaid program, primarily being attributed to the large numbers enrolled in their program. Wisconsin’s BadgerCare program has financial problems primarily because they had expanded coverage to the parents. The Wisconsin legislature decided to supplement the funding for the program. However, on January 18, 2001, HCFA approved three Title 21 waivers; Wisconsin, New Jersey, and Rhode Island. New Jersey will cover parents to 200 percent of the federal poverty level; Rhode Island will cover parents between 100 and 185 percent and pregnant women to 250 percent; and Wisconsin is covering the parents. Ms. Smith said that because these states have waivers they will be able to supplement their funding with Title XXI funds.

Brenda Oas entered the meeting at this time.

Again this month the Board was given copies of comments families have written in response to the functional health assessment survey. Ms. Smith noted that one parent was quite upset because at the time of HAWK-I renewal her income was such that she was referred to Medicaid. This parent did not cooperate as far as establishing Medicaid eligibility and coverage was cancelled. Barbara Fox-Goldizen from MAXIMUS said she called and talked to the parent but doesn’t know if the parent will accept Medicaid.

ADMINISTRATOR'S REPORT:

Budget:

Ms. Smith told the Board the budget figures indicate everything is on track. When reviewing the year-to-date expenditures against projected expenditures, most of the expenditures are running at 40 percent of the projection.

Mr. Huston inquired if the date for the budget hearing before the Legislature has been set and whether HAWK-I will be part of the Department’s budget hearing or whether it would be separate. Ms. Smith said it is currently scheduled for the morning of February 14th.

Ms. Smith told the Board that several months ago when she provided them with a cost comparison of Medicaid expansion kids to non-expansion kids, she felt that the figures were not correct because the comparison showed the average cost per child was $223 annually. Ms. Smith said her review of the data showed that the headings were not correct, that the $223 was average cost per claim. Ms. Smith provided the Board with a corrected comparison which shows the average cost of claims filed on behalf of the two groups. The largest difference is under in-patient hospital and Ms. Smith said that not enough is known at this point if this is an ongoing trend. The expansion kids appear to be receiving more physician services and outpatient services, so it could be that they are getting more preventive care.

Dr. Schor asked if cost per child or average claims per child per year figures were available. Ms. Smith said that a report could be run that asks for that information. Dr. Schor said he felt it was important in seeing how accurate the actuarial estimates are on which the capitation is based. Dr. Schor said he recently reviewed data from all states on previously uninsured children who are now insured. The reports found that overall the costs were significantly less than expected. Ms. Smith asked Dr. Schor if he would share these reports with her.

Ms. Smith told the Board that Congress did pass the Medicare "give-back" bill. This bill included provisions that allows states to keep 60 percent of the federal fiscal year 1998 CHIP funds that would have otherwise reverted. There is an additional year to spend these funds, plus an additional two years to spend FFY 99 funds. Ms. Smith said she is scheduled to go to Washington D.C. later this month to go over the final CHIP regulations so will have more information after that meeting.

Enrollment & Statistics

Ms. Smith told the Board there was a significant enrollment increase in December after having a slight increase in November. An additional 886 kids were enrolled in HAWK-I in December and an increase of 453 in Medicaid expansion. HAWK-I enrollment has increased 16.2 percent (3,289 kids) since June. Total enrollment in the CHIP program as of December 2000 was 17,568.

Ms. Smith told the Board that some of the fluctuations in enrollments in Title 21 and Title 19 can be attributed to the impact of what are referred to as the "Waxman kids". (Named so because of legislation introduced by Congressman Waxman). Medicaid legislation prior to Title 21 required states to cover ages 6 to 14 at 100 percent of poverty and states were mandated to cover children born after September 30, 1983, up to 100 percent of poverty. Every year states were to phase in the next age group so that by the beginning of 2002 kids would be covered up to age 18 at 100 percent of poverty under the Medicaid program. When Title 21 passed, states could accelerate the process and use Title 21 funding until such time as the kids were mandated to be covered under Title 19. Ms. Smith said this means that every month kids are rolling off Title 21 and going to Title 19 because that is when Iowa would have been mandated to cover them. By September 30, 2001, Medicaid expansion will truly only be kids above 100 percent of poverty as the mandatory phase in process is complete.

Ms. Smith told the Board that the statistical reports for December indicate the same trends as have been reported in previous months.

MAXIMUS Issues:

Ms. Smith shared with the Board a draft copy of a "HAWK-I Premium Payment Coupon". Effective March 1st enrollees will no longer be charged for retroactive premium payments and premiums will be collected the month after the decision of eligibility was made. Because of this change, it will be possible to provide the family with 12 payment coupons and postage paid envelopes up front, as opposed to billing them each month. Ms. Smith said that several states are using this coupon method and the draft is modeled after what the state of Michigan is using.

The payment coupon will contain a message line that can be used to remind families of a variety of things, for example, month 10 can remind them to send in their renewal form. Another may remind them that if their income goes down they may not owe a premium, etcetera.

The Department is working with MAXIMUS to implement the new system March 1st so coupons would begin April 1st for applications received on or after March 1. A conversion will be done for previously enrolled families and coupons sent for the remaining months of their enrollment period.

Ms. Smith told the Board that in anticipation of the media campaign, MAXIMUS has hired additional staff and they are currently being trained so they will be able to handle the anticipated increase in applications and telephone calls.

Medicaid Simplification Project Update:

Ms. Smith told the Board that 40 percent of all HAWK-I applications are referred to Medicaid and only about 20 percent of those are being approved. Staff determined that the main reason for denial was due to failure to return information.

Ms. Smith said that staff is looking for ways to simplify the process. Beginning last November, instead of requiring everyone to fill out child support information for each new application, it is no longer requested if there is already an existing record in the system. Staff is also trying to process applications without the employer’s statement of earnings. If Iowa Workforce Development’s wage information is close to what the family put on their application, the wage screens are used to verify the applicant’s statements regarding their earnings instead of requesting additional verification. Ms. Smith said this has eliminated paperwork and instead of asking the family to fill out another form, for example to do a referral to HIPP, the application is referred to HIPP automatically and HIPP is doing the work post-eligibility determination. Applications from families who have an existing case in a local DHS office, such as food stamps or child care assistance, are referred to the local offices. This process is being re-evaluated.

Since implementation of these procedures there has been a significant increase in the percentage approved. The approval rate went from 20 to 37 percent in November and 40 percent in December. The majority of applications that are referred to Medicaid are processed in the 21-25 day range. Technically there are 30 days to process an application for Medicaid, but extensions can be granted if families need additional time.

Mr. Huston asked for those who were denied for failure to furnish information if the Department has the ability to follow up and have an outreach worker or someone else contact the family to try to get the information. Ms. Smith said that instead of sending a letter requesting information, oftentimes staff calls and tries to get the information over the telephone. Sara Schneider, DHS, said that applicants who are denied do not contact the office even though the letters include the 800 number and contains a statement if they need additional time or if they have questions to contact the worker.

CHIP Regulations:

Ms. Smith told the Board that the final CHIP regulations were released and are over 1,000 pages long. The National Governor’s Association is meeting with all the states in Washington D.C. on January 25th to discuss implications and time frames. Ms. Smith said that she and her staff are still analyzing the new regulations to see what impact they have on Iowa. Ms. Smith said that fortunately every single state commented about the 60 percent employer buy-in so that requirement has been eliminated. If an employer plan is cost effective, they will allow states to buy into it. Ms. Smith said the new regulations contain language that if a pregnant teen is on the CHIP program not requiring her to go to Medicaid in the middle of a pregnancy as currently required. There is also some language about presumptive eligibility. Presumptive eligibility for Medicaid was written that if the child was determined ultimately not eligible, the cost would come out of the CHIP 10 percent administrative cap. Ms. Smith said that this has been changed and will come out of the benefits.

Dr. Schor said that presumptive eligibility is something that some members of the legislature are interested in and asked how the change will affect the cost calculations that had been furnished to them. Ms. Smith said that the new regulations would not change the cost, just where the money comes from. The match is still the same, it just would not come out of the 10 percent administrative cap.

Ms. Smith said that there will be all new state plan templates and an entirely new state plan will have to be submitted and believes states will have 90 days to come into compliance. Ms. Smith said that at this point she is not sure of all the changes, but hopes to have a complete report for the next Board meeting.

Ms. Smith told the Board that the annual report required by HCFA has been submitted and each Board member had been provided a copy. The HAWK-I Board’s annual report to the Iowa General Assembly was also completed and delivered on January 22nd.

Mr. Huston asked which legislative committee would be the one to look at the Board’s legislative recommendations and would the Board have an opportunity to discuss the recommendations with the committee. Ms. Smith said that she was not sure but would check with the Department’s legislative liaison. Mr. Huston said he thought it would be a good idea to try to explain the recommendations because they are really traditional coverage more than anything else. Also, these are the recommendations of the Clinical Advisory Committee and that Committee is a result of the HAWK-I legislation.

Mr. Huston said that several weeks ago Dave Yepsen, who writes for the Des Moines Register, had a comment in one of his articles that Iowa is behind in enrolling HAWK-I kids and why isn’t Iowa doing as well as other states. Mr. Huston said he called Mr. Yepsen, and found out that Mr. Yepsen had used primarily Indiana statistics to make his judgement. Mr. Huston said that he and Ms. Smith put a packet of information together comparing Iowa to other states, particularly those in the Midwest, to help Mr. Yepsen understand that there is a difference in how states implement their CHIP program.

Contributions & Donations:

Mr. Huston said that a question had been raised at the December Board meeting as to whether the Board should have a policy in place for contributions and donations, such as the one recently received from LaMair, Mulock, and Condon. Mr. Huston said that the Board has given staff the authority to approve a contract for anything under $15,000. Mr. Huston said that along those lines it would be his recommendation to set an amount, such as $5,000, and let staff make a decision for any contribution less than $5,000 and report their decision to the Board. Any contribution over $5,000 would have to come before the Board for approval.

Dr. Schor said he felt the decision the staff made was fine, he thought it needed to be codified. Dr. Schor said he wasn’t thinking of a limit, but felt the Board should have a discussion on how it should be handled so henceforth it would be. Ms. Smith said that the recent donation was specific that it was to help families pay premiums. The only discussion was if the donation was to be applied to kids in a certain county or over a certain time period. Ms. Smith said that she would add to Mr. Huston’s suggestion that if it is identified how the donor wants it used, it should be used for that purpose.

Mr. Cleaveland suggested that staff draft a set of guidelines and bring back to the Board for their approval.

Dr. Schor said that he would not have anticipated that private donations would be forthcoming, but feels there should be a mechanism in place on how they are handled or it could become administratively difficult to manage. Ms. Smith said that the HAWK-I trust fund was actually set up for this purpose. When this donation was received it was assigned a code and MAXIMUS submits the invoices for the funds being applied so that there will be an audit trail for that particular code until it is expended. Ms. Smith said that people have asked how they can help with outreach, but there haven’t been dollar donations to the trust fund. Rather they pay for printing or donations in kind, et cetera.

Ms. Smith told the Board that this month $1,370 of the donation was spent to maintain premiums for people that would otherwise be canceled for failure to pay their January premiums. Dr. Schor asked if those families will be notified that someone else is paying their premium. Ms. Smith said not at this point. Ms. Fox-Goldizen said that a special code is being used in their system and the counselors are aware of the code. If families call in and want to know how much they owe or inquire about the reminder notice, then MAXIMUS will be able to tell them that the contribution was made and is a one-time situation. Ms. Smith said her concern was that if families are told someone made a contribution so their premium is waived this month, people might start doing it routinely.

Mr. Huston asked staff to put together a proposed policy and bring it back to the Board.

Legislative Update:

Ms. Smith informed the Board that Representative Osterhaus has introduced House File 67, which requires the state Board of Education to adopt rules to require all school districts to provide HAWK-I applications to all students in kindergarten through 12th grade.

Ms. Smith said that she has talked to Representative Heaton and he indicated they would be discussing ways that absent parents can buy into the program and family coverage among other things.

COVERING KIDS UPDATE:

Denise Hill, Covering Kids Task Force, addressed the Board. Ms. Hill said the task force last met on January 8th and the one thing that really came out at the meeting is the need for additional data to address enrollment issues and the use and quality of services provided by HAWK-I and Medicaid. Ms. Hill said the task force felt that this data may already be gathered and just not distributed, and are submitting a request for this data to the HAWK-I Board and Dennis Headlee, Administrator of the Department of Human Services’ Division of Medical Services.

Ms. Hill said the task force’s questions regarding enrollment are:

Ms. Hill said a lot of studies indicate that physicians can be very helpful in outreach and actually getting people enrolled and it would be helpful to have a specific report that looks at physicians.

The task force’s questions regarding quality services are:

Ms. Hill said the task force thought that perhaps the HAWK-I Quality Committee may want to look at these issues, particularly usage utilization patterns of enrollees. For example, are certain services or types of providers utilized more or less often. Ms. Hill said that Peter Roberts, President of Wellmark, is a member of the task force and talked about how Wellmark could assist the Department and HAWK-I in looking at this issue.

Ms. Hill said in the area of presumptive eligibility the task force also feels that there is a lot of data that can be gathered from the Mothers and Children’s program, and they have a series of suggestions of how that data could be used to look at the larger issue of presumptive eligibility.

Ms. Hill told the Board that the task force also spent quite a bit of time talking about legislative findings and recommendations that they will be putting out to the legislature. Ms. Hill said that the task force wants to support the Department’s position on taking a look at how elimination of monthly reporting is going to impact continuous eligibility, but at the same time feel there are additional issues related to continuity of care that may be over and above the elimination of monthly reporting.

Ms. Hill said last year the task force recommended trying to get presumptive eligibility for Medicaid and eventually HAWK-I based upon the findings of Medicaid and recommended a pilot project. Last year the legislature asked for a pilot project but the project was denied by HCFA because of the lack of state-wideness. Ms. Hill said they have since received reports indicating that HCFA has said that they will allow presumptive eligibility pilot projects if they are statewide, for example, if a certain type of provider were looked at, it could be through a pilot project.

Ms. Hill said the other area the task force was looking at is expanding HAWK-I coverage to parents. The concern is that some children might be put on waiting lists and not get coverage at the expense of having families on the program, so they feel additional study is needed. In the interim the task force would like an explanation of the parental buy-in that has been discussed and potential expansion of HIPP that would also cover the families and achieve the same result. Ms. Hill said it is the task force’s overall opinion that they would at some point encourage expansion to families, it’s just a matter of figuring out how that would best work to support the program.

Ms. Hill said the task force would like legislation to require schools to collect data as part of their questions. The task force feels data collected would provide numbers in geographic areas of school age uninsured children and prove to be very beneficial in concentrating outreach efforts.

CHILDREN WITH SPECIAL HEALTH CARE NEEDS COMMITTEE UPDATE:

Anna Ruggle reported that the Children With Special Health Care Needs Committee met on January 4th. The Committee hopes to give the Board a report in July of their legislative recommendations. Ms. Ruggle said the Committee will be looking at how to identify special health care needs children, what quality measures are necessary, and benefit plan recommendations.

PUBLIC COMMENT:

Jim Donoghue from Broadlawns Hospital in Des Moines asked to address the Board. Mr. Donoghue said that in talks with legislators to encourage support for a levy increase for additional funding he has received a lot of questions about HAWK-I. Mr. Donoghue said taking that into consideration along with Ms. Smith’s report that HCFA will require a new state plan and the request just made from the Iowa Medical Society, his concern is that there is a lot of reporting needed in a short period of time. Mr. Donoghue stated that he would like the Board to realize that they may need to find some assistance for HAWK-I staff.

OUTREACH UPDATE:

Bill Brand provided an update of the four pilot projects. Mr. Brand said the focus for these agencies is to reach out to others in their community, not only to those who have an interest, but to those who previously didn’t have an interest and get them interested in understanding the importance of health insurance for kids. Some of the primary partners are schools, school nurses, public health agencies, business sector organizations, recreation departments, and those kinds of groups.

Mr. Brand said the agency in southwest Iowa is based in Creston and serves six counties. This agency is working with the local WIC clinic to identify families who do not have health insurance. A notice informing them about HAWK-I is then mailed to the families with follow-up and assistance provided in completing the application. The agency has also enlisted the help of local cable channels and are running HAWK-I ads on the local access channel in each of the six counties. The ads will run for a full year and provide a telephone number for families to call. Mr. Brand said the agency has developed a relationship with every school in each county and HAWK-I information has been sent home with every child. Several referrals have been identified that came specifically from that flier. Mr. Brand said that the southwest Iowa group is also targeting farmers and self-employed individuals whose out of pocket insurance premium is in excess of 5 percent of their income; have been working with private insurance offices in educating them about HAWK-I, and are working with the area education agency child fairs.

Mr. Brand told the Board that the southeast Iowa project is based in Ottumwa. Full-page ads were placed in school handbooks that went out to all students. John Deere Credit Union has partnered with the agency and sent out 15,000 fliers in their monthly statements. The Van Buren Community School district did a mailing to 5,000 families in the district and three towns have agreed to put information about HAWK-I in their monthly water bills. Mr. Brand said the agency has a mobile outreach van that enables them to go out to local communities that don’t have an outreach office located in their town.

Mr. Brand said the Dubuque area agency has a long list of community organizations they are working with. The agency is in partnership with Iowa Workforce Development’s dislocated worker center and they are working with people who have been layed off. Mr. Brand said quite a few referrals have been brought in from this partnership. Mr. Brand also reported that Mid-Iowa Community located in Marshalltown has targeted Marshall and Story Counties and are working with ecumenical and other specialized groups who provide special services for non-English speaking in those communities.

Mr. Brand shared what he called "very, very preliminary" numbers from the pilot areas. He noted that the contracts were just signed in August so it is really too soon to know for sure the affect the pilot projects are having. Mr. Brand said that with a wide spectrum of community involvement it becomes very difficult to say where an application came from or to track how someone was enrolled. Mr. Brand said that to track the numbers would take a lot of resources so what they are looking at are applications and enrollments increasing over time. Mr. Brand prepared a handout for the Board which shows the number of applications in the 21 counties during January through July, 2000 before the pilot project started. Applications from the pilot counties totaled 17.71 percent of all applications statewide. For the period August through December, 2000, 18.87 percent of all applications were taken from the pilot areas. Mr. Brand said that Hispanic applications January through July averaged 111 per month statewide and 9.79 percent came from the pilot areas. For August through December the number of applications from Hispanic families statewide averaged 85 per month, and 15.46 percent came from Mid-Iowa Community Action’s pilot area. Mr. Brand said that for January through July non-pilot project counties were at 19.36 percent of their goal and pilot county areas were at 20.94 percent. For January through December, the non-pilot counties were at 25.69 percent of their goals and pilot areas were at 29.04 percent. Mr. Brand said the figures used to prepare his handout were from the reports on the HAWK-I website.

Marne Woods from the Attorney General’s Office asked Mr. Brand when the contracts for the pilot projects expire and if at the end of the contract period would a new RFP (request for proposal) process begin. Mr. Brand said the current contracts expire at the end of the state fiscal year and continuation would depend on whether or not the Legislature appropriated funds. Mr. Brand said his agency made a request to expand the pilot project by one agency and asked for $125,000. However, the Governor’s budget recommendation is $100,000, the same amount that was appropriated last year. Mr. Brand said the pilot project would probably continue as is, but is dependent on whether they can secure the funding. Mr. Brand said if the Department of Human Rights continues with just the current projects there would not be a new RFP process but if it is expanded they would. Ms. Woods wanted to know how the current contracts would be renewed when they expire. Mr. Brand said he did not know. Ms. Smith asked if the current contracts contain an extension provision. Mr. Brand said he did not think so.

Ms. Smith asked Mr. Brand if he could provide more information about the cable ads he mentioned were running in the southwestern part of the state. Ms. Smith said she was concerned about product identification and making sure a consistent message was being sent. Ms. Smith said that other outreach efforts have been asked to consult with the Department of Human Services to ensure continuity and make sure the outreach message is correct. Mr. Brand said he would get a copy, or a description, of the advertisement and provide it to Ms. Smith.

Outreach Coordinator Deb Van Den Berghe reported to the Board that desktop publishing software and a printer have been purchased. This purchase will enable her to do material updates in the office and save not only time, but the expense of having to go through an outside contractor.

Ms. Van Den Berghe told the Board that the new Spanish brochures were shipped to Anamosa last week. Minimal amounts were printed because the new poverty levels will be coming out soon and will need to be reprinted then. The new material is also available on the HAWK-I website.

Ms. Van Den Berghe reported that HCFA entered into an agreement with H & R Block on a nationwide basis. H & R Block representatives will find out if a family has health insurance and if not, refer them to their local CHIP program via the Insure Kids telephone number. Ms. Van Den Berghe said she has furnished several H & R Block offices with posters, brochures, her business card, and the name of the outreach worker for their area.

Ms. Van Den Berghe said she was contacted by a St. Ambrose University professor who conducts continuing education classes for insurance agents. A new course was offered last year about the uninsured in America and through that Professor Soldat found out about HAWK-I and Medicaid. Professor Soldat told Ms. Van Den Berghe he was overwhelmed with questions about HAWK-I and Medicaid so he is offering a new course and invited HAWK-I to present at each one of those classes. The new course is entitled, "Yes…Solutions for Insuring the Uninsured" and an audience of 1,200 insurance agents is expected. Ms. Van Den Berghe said that HAWK-I is scheduled for 12 to 14 presentations and St. Ambrose University will mail approximately 21,000 brochures.

Ms. Van Den Berghe also said that outreach workers are beginning to receive calls when there are plant closings or anticipated layoffs and she sees a trend for the HAWK-I program to be more pro-active.

Ms. Smith mentioned that HAWK-I staff has been asked to speak at an upcoming English as a Second Language conference. Attendance at the conference is anticipated to be 600 to 700 people. Ms. Van Den Berghe said HAWK-I has also been involved in all of the Latino conferences and meetings across the state.

MEDIA CAMPAIGN UPDATE:

Mr. Huston told the Board members that some legislators had raised concerns in regard to the Board’s approval of another public media program. Mr. Huston said he did not believe there was complete understanding that the money to be spent was only 25 percent state funds and approximately 75 percent in federal funds. Mr. Huston said he had an opportunity to talk to three legislators and explain the Board’s position. The legislators were told that the issue was on the agenda for this Board meeting and if they had any concerns to let Mr. Huston know. Mr. Huston said he had not heard anything further.

The Board and the audience then had the opportunity to view the two commercials that have been prepared. One in English and the other a Spanish version.

Barry Cleaveland made a motion for the Board to go into closed session pursuant to Iowa Code Section 21.5(1)(a) to discuss the media campaign. Susie Poulton seconded the motion. Ms. Smith called roll on the vote: Eldon Huston – yes; Susan Voss – yes; Ed Schor – yes; Diane Briest - yes; Barry Cleaveland – yes; Brenda Oas – yes; Susie Poulton – yes. Mr. Huston announced that the HAWK-I Board was now in closed session and requested that those persons who are not on the Board or staff members leave the meeting.

MEETING CALLED TO ORDER AFTER CLOSED SESSION:

Mr. Huston called the meeting to order after coming out of closed session. Roll call was taken. Eldon Huston – present; Susan Voss – present; Ed Schor – present; Diane Briest – present; Barry Cleaveland – present; Brenda Oas – present; Susie Poulton – present.

Susan Voss made a motion that the contract for a media buyer for radio, television, and cable be awarded to Thomas C. Porter and Associates. Diane Briest seconded the motion. Motion carried by a four to three vote. Ayes – Susan Voss, Diane Briest, Barry Cleaveland, and Eldon Huston. Nays – Ed Schor, Brenda Oas, and Susie Poulton.

NEW BUSINESS:

There was no new business to present before the Board.

The Board’s next meeting is Monday, February 19, 2001, at 12:30 in the Oak Room at the Des Moines Botanical Center.

The meeting was adjourned at 4:20 p.m.